Register to take part
in the 2025 WBR Spring Fayre
Sunday 11 May, 2025
SOLD OUT
We are now operating a waiting list.
You may still submit your details below but we cannot guarantee you a place.
We are thrilled to now invite applications for this year’s WBR Spring Fayre! We only have limited availability so please do apply now to secure your place at THE biggest community even in West London!
Last year’s Spring Fayre attracted over 15,000 visitors from outside the area! This year again will see a full, temporary street closure with Market Stalls, Street Food, Arts & Crafts, Games, Live Music and more right on the Wandsworth Bridge Road!
Wandsworth Bridge Road was selected by the GLA as one of London’s ‘High Streets for All’ regeneration initiatives, and the Spring Fayres are an integral part of that. Building the community is a key foundation of both the GLA & LBHF’s plans and our own ambition for the future of WBR. We aim to make the Spring Fayres true community events.
What does the Spring Fayre include?
The Fayre will span from at least Ryecroft Street down to Stephendale Road (subject to change), with 2 Live Music Stages set up at the junctions of Hazlebury Road and Narborough Street, as well as Children’s Activities Area, Maypole, Funfair stalls, Food & Drink, Arts & Crafts and more throughout the full length of the Fayre.
All Businesses and Residents are invited to get involved
If you would like to take part, or to help in any way, we would love to hear from you:
- If you have a local business or are a sole trader and would like to take a stall on the street please apply via the form below.
- If you are a musician, entertainer, face-painter, run children’s activities or have any talents you want to share, we want to hear from you too. Submit your details below.
- If you are available to Volunteer or lend a hand organising we warmly welcome your help – please see here.
- If you’re interested in promoting your Brand and reaching thousands of people please see our Sponsorship opportunities here.
- If you represent a Charity we have special charity rates for you to participate in the event.
We welcome every one from the community and beyond! We have put measures in place to ensure that the local businesses are given priority.
We aim to once again create a fun and festive Spring Fayre, so the more on offer the better!
Layout of the spring fayre
(Subject to change)
Click to see larger image
Click to see larger image
(Exact layout subject to change)
LBHF Parking and Highways teams are preparing Traffic Management Orders for the full road closure for this event and will divert traffic along alternate routes, while leaving local access only. This will only be on Sunday 11th May only.
Important Business requirements – please read
In order to secure your bookings, if any of the below apply to you we will require copies of these certificates as soon as possible.
Public Liability Insurance
All traders selling or offering goods are required to provide a copy of their Public Liability Insurance cover of at least £5 million, preferably £10 million. If you don’t already have your own Insurance, Single Day Stall holder insurance cover can be obtained from £27 for a one-day cover from: https://www.cmtia.co.uk/who-we-insure/one-day-traders/ or from: https://www.nmtf.co.uk.
Food Hygiene Certificate
If you are selling or offering food, including free tasters, you will need to have a Food Hygiene Certificate (Level 2 or above) issued within the last 3 years for everyone serving food on the day. If you don’t have one, please see the link to an online course. It only takes a couple hours to complete and costs £20+vat: https://www.highspeedtraining.co.uk/food-hygiene.
If you need a ‘refresher’ course: https://food-safety.org.uk/courses/food-hygiene-refresher-course-online This is £12.
NEW: Food Hygiene Rating requirement: A Food Hygiene Rating (minimum rating of 3) is now mandatory for ALL food traders, including those who prepare their food at home. If you do not already have a food rating please register your business with your local council. (Here is Hammersmith & Fulham’s: https://www.lbhf.gov.uk/business/food-safety/food-business-information) Once registration is complete, you will receive an email confirmation, which is sufficient for you to begin trading.
PLEASE NOTE: There are also a number of other requirements from the Council if you’re serving food in any capacity. Please see REQUIREMENTS BELOW:
Other Food Documentation Requirements:
As well as the above, please note you will also need your Food Safety Management system. (see guidance document here. Please have a thorough read of this to avoid any issues). The Food Safety doc is simply a checklist stating the steps you’ve taken in your preparation of food to ensure it is safe. You must bring this with you on the day and it can simply be an A4 sheet to show the council officer.
NEW: The council have provided this handy Checklist to ensure you have everything you need.
ON THE DAY: If you are selling or offering food (even giving out freebies or tastings) the Council will need to see:
-
- Food Hygiene Rating: Minimum rating 3 (provide a copy)
- Food Hygiene Certificate for the person/s serving on the day
- A list of any allergens. Read more here. (must be clearly displayed on the day). Download an Allergen Checklist here.
- Food safety management system/ HACCP (see here)
- Gas safety certificate (where applicable). Please also take the time to read the NCASS, GAS Safety checklist for DO’S & DON’TS and keep your staff, public and yourself safe
- Electrical safety certificate (PAT) for all electrical appliances or equipment. (where applicable)
- Clean water: Food traders must have a mobile wash basin for hand washing.
For mobile food businesses who regularly take part in street events you may want to consider membership to the NCASS, where you can get support and templates/documentation. There is an annual fee but could be an option as they provide support for caterers that need help with Documentation / Health & Safety.
Temporary Events Notice Licence
If you are selling alcohol you will need to apply for a Temporary Events Notice Licence (TEN) via LBHF Council (note this must be done at least 10 working days before the event – i.e. Monday 28th April. We will need to specify where your stall is to be located before you can apply for your TEN): https://www.lbhf.gov.uk/business/licensing/guidance-applicants-and-businesses/temporary-event-notices
Electricity
If you require power you are advised to use battery power where possible. For Wandsworth Bridge Road businesses we ask you to use power from your own business premises. We want to avoid polluting generators and so we try to use electricity from businesses and residents on the road. If you are a visiting stall holder that requires electricity, we will endeavour to put you in touch with an existing business/resident on the street to connect to their supply for which they may charge a small fee.
Rubbish
All stall holders are responsible for the management of their own rubbish and recycling on the day and must place it in the designated areas after the event, leaving nothing behind on the road. If you are serving food you must supply a bin for customers as well.
PLEASE also see our Market Trader’s Guide page for full details on all requirements and logistics.
Hiring stalls
Market Stall will be pre-built, erected in the morning and ready for use on your arrival.
Stalls hire info:
All stalls include a built-in table and covering. (See images below). Table Skirts and stall 'Backsheets' are available for those who need them.
- Stall Size: All stalls have a table area of 10 feet wide x 4 feet deep (3.05m x 1.22m) with a canopy cover that extends over making the overall size 10ft x 10ft (3.05m x 3.05m). Height to the table is 2’ 6” (.76m) (see images below)
- Hire Cost: Non-Hot Food / Open Drinks traders: £140 per stall (£120 per stall for WBR / local H&F businesses). Serving Hot Food / Open Drinks: £225 per stall (£200 for WBR / local H&F businesses).
- Special rates available for charities and young entrepreneurs.
Note: Stalls are connected to their neighbour a minimum of 2 or 3 stalls in a row. We will leave gaps between these groupings where possible for access and security.
Example of stalls - click images to enlarge
Market Stall Side dimensions
Market Stall Front view dimensions
Stalls 3m x 1.2m with built in table, WITH back sheet and skirt
Stalls 3m x 1.2m with built in table – WITHOUT back sheet or skirt
Use your own marquee / gazebo:
If you have your own marquee or pop-up you are welcome to use that instead. We will provide an empty space for this. Each empty pitch is a maximum 3m x 3m space. You can hire more than one empty pitch.
- NOT serving Hot Food / Open Drinks: £100 (£80 for WBR / local H&F businesses) for a 10ft x 10ft (3m x 3m) space.
- Serving Hot Food / Open Drinks: £225 (£200 for WBR / local H&F businesses) for a 10ft x 10ft (3m x 3m) space.
- Special rates available for charities and young entrepreneurs.
Please note: Refunds (minus £10 admin) will only be processed if you cancel at least 4 weeks before the event (12th April) – any cancellations after 12th April cannot be refunded. See full T&Cs below.
Stall Hire / Pitch Pricing
As a non-profit event we aim to keep costs as low as possible. Please note that despite increased costs this year's pitch prices have remained the same as last year.
Please consider an extra contribution
The Spring Fayre costs over £40,000 to deliver an event of this size and quality, and cost continue to rise each year.
For many traders, the Spring Fayre is a major income day, with many reporting it as their best trading day of the year. We are proud to deliver an event that generates such strong footfall and commercial benefit.
With Council funding increasingly under strain, the Fayre must be supported by those who benefit from it most. To help ensure this valuable trading opportunity continues for you, we ask stallholders to consider a contribution of just 10% of your takings on the day (on any amount earned above your pitch hire fee).
The future of the Spring Fayre depends on its financial viability. Your contribution helps protect an event that supports your business.
Example of stalls - click images to enlarge
Market Stall Side dimensions
Market Stall Front view dimensions
Stalls 3m x 1.2m with built in table, WITH back sheet and skirt
Stalls 3m x 1.2m with built in table – WITHOUT back sheet or skirt
SOLD OUT
We are now operating a waiting list.
You may still submit your details below but we cannot guarantee you a place.
Terms and Conditions
Documentation
You agree to provide all relevant documentation to us no later than Sunday 12th April (4 weeks prior to event). Failure to provide required documents may result in the cancellation of your reservation. Documents may include copies of: Liability Insurance, Food Hygiene Certificate, DBS Certificate, TEN (Temporary Events Notice) Licence or any other documentation requested.
Payment
You agree to pay your stall / space hire fees upon receipt of invoice. Payments not received by the 12th April (4 weeks prior to event) will result in the cancellation of your reservation.
Arrival
You agree to be set up and ready to trade by 10:45am. Please ensure you allow enough time to set up.
Waste & Sustainability Guidelines
Each stall holder is responsible for their own rubbish.
Each stall holder selling a consumable product MUST provide their own bins. Ideally you would have a mixed waste bin and a dry, recycling bin (if your product has a recyclable container) that are clearly labeled.
Each stall holder will be responsible for removing and taking with them their rubbish from the day.
No cooking oils are to be discarded on site and must be taken with you after the event. If you create waste-oil or contaminated waste-water from your stand then it is to be taken OFF SITE at the end of the event, not out down the drains on the road or placed in the bins.
Each stall holder is to take any large packing items / stall decorations away with them to dispose of at the end of the event.
If you are serving a consumable food or drink we kindly ask that you provide an eco-friendly alternative to single-use plastic such as returnable, biodegradable or compostable items.
If you are distributing flyers or printed marketing / promotional materials please ensure that these are given out responsibly. A large poster that interested parties can take a photo of or that contains a QR code is not only better for the environment but much more cost effective.
Noise and Nuisance
No participant may play, broadcast or publicly amplify any music or sounds without the prior express permission from the organisers. This permission may only be given in writing from the Wandsworth Bridge Road Association and will need to be shown by the participant if asked. Anyone playing unauthorised music without this express permission will be asked to cease it immediately and any refusal will result in their removal from the event.
Electricity
If you require power you are advised to use battery power where possible. For Wandsworth Bridge Road businesses we ask you to use power from your own business premises. We may provide generators but this is still TBC and would require fees. If we do not use generators, and you are a visiting stall holder that requires electricity, we will endeavour to put you in touch with an existing business on the street to connect to their supply for which they may charge.. Any business on the road supplying power to a stall, their own or others, takes full responsibility for the supply and must ensure all cables are secure, safe and meet Health and Safety requirements.
Gas Equipment
Gas equipment can be used on site as long as traders have with them up to date safety documentation/certification and can demonstrate that the cylinders are secured.
Cancellation and Refunds
Refunds (minus a £10 admin fee) will only be processed if you cancel at least four weeks before the event 12th April (4 weeks prior to event). Any cancellations after 12th April will not be refunded.
The Wandsworth Bridge Road Association (WBRA) reserves the right to cancel the event or individual bookings. In the unlikely event of the WBRA cancelling the event you will be issued with a full refund for your stalls hire. The WBRA will not be held liable for any losses incurred.
Impact Assessment
We will be conducting a survey after the event for your feedback. This information will be held securely in accordance with GDPR. Hammersmith and Fulham Council ask for the names of the local businesses taking part and their trading addresses. By taking part in this event you agree for us to share your name and business address with the council.